Rules
Rules for the International VLS Video Mapping Trophy 2012
// Clause 1 – Organiser and objective:
The “VLS VIDEO MAPPING TROPHY” is organised by:
VLS SAS (hereafter “VLS”) with capital of 300,000 euros, listed in the Trade and Companies register of Versailles under number B 327 283 826 and with registered offices at 680 Avenue Roland Garros, 78530 BUC – France.
The objective of the 2012 “VLS VIDEO MAPPING TROPHY” is to develop and promote video mapping techniques and to encourage students, artists and business people to come together.
// Clause 2 – The competition 2012 (second edition):
It is free to register to enter the “VLS VIDEO MAPPING TROPHY” competition; no registration costs will be charged. As “VLS VIDEO MAPPING TROPHY” is a competition and not a commercial lottery, the costs of participating in the competition cannot be reimbursed.
The “VLS VIDEO MAPPING TROPHY” rewards the best video mapping creations made using plans whose shape and volume will be made available to the Entrants. The jury are particularly looking for original and narrative works showing quality in creation and technical expertise.
The “VLS VIDEO MAPPING TROPHY” is an international competition. It is open to all artists, companies, students, freelancers and groups of artists aged 18 or over.
However, employees or staff of the organiser may not enter the competition, nor may members of their families or those living in the same household, and more generally, any person that has been involved with the organisation of the competition. Failure to obey the above rules will lead to that person’s entry being disregarded.
Films submitted by Entrants must be original works, the opening date for entries. Only one project per person or group (in the case of a group of artists) will be accepted. For group projects, the Entrants must indicate the name of the main contact person.
The “VLS VIDEO MAPPING TROPHY” competition is open from July, 01 2012 at 00:01 (French time), to September, 01 2012 at 23:59 (French time).
// Clause 3 – Documents required to enter the competition:
Pre-registration form:
_Pre-registration is requested on the competition website www.vlsvideomappingtrophy.com. The entry form will be e-mailed to the Entrant in 5 working days. Incomplete or incorrect entry forms will be disregarded.
_An individual FTP login and password will be e-mailed to the Entrant.
Entry forms: >> must be sent by post
_The completed and signed entry form must be sent before September, 01 2012 at 23:29,
_The Entrant will receive confirmation by email that their entry has been received.
Mailing Address: WAYGO
“VLS VIDEO MAPPING TROPHY”
12, rue Vallence père ruby,
Le jardin d’Hestia – Bâtiment B
13008 Marseille – France
http://www.waygo.fr
Video >> send by FTP
_The compressed video (two (left and right) MPEG2 files) must be sent via the FTP before 1 September 2012 at 23:59.
_The HD video (Two suites uncompressed TGA images (25 fps)) must be sent via the FTP ONLY FOR 10 FINALISTS.
// Clause 4 – Validation of entries:
To be valid, entries must include the following:
_A completed and signed entry form
_ Two suites uncompressed TGA images (25 fps). Resolution: 1920 X 1080 double file, left and right file. Length of sequence: 1 minute 30 seconds.
_ Stereo music 1 minute 30 seconds, 16 Bit Sound Wave 48K .
_ For the 3D simulation (selection of nominees on the web): two (left and right) MPEG2 files
_The name of the work and a brief description
_A brief biography of the Entrant(s)
_An image rights waiver form
_2 images of the project in 300 dpi, 800 pixels wide
Note: you can design your own soundtrack or use the one provided by the organization.
VLS reserves the right not to accept creations which go against the morality of the event, particularly any project of a pornographic or racist nature or which place childhood in jeopardy.
// Clause 5 – Selection of the 10 finalists (2012):
A jury will select the finalists and the winner. The jury will gather at two stages:
In September 2012: the jury will make an initial selection of 10 videos from among the entries. The jury will comprise professionals, as well as any other partners which may be involved due to their expertise. The 10 selected videos will be presented to the public and projected in a continuous loop on a 3D surface located in a dedicated competition area during the three days of the Heavent exhibition, on 27, 28 and 29 November 2012 in Paris – Porte de Versailles – France.
The selected will be notified by e-mail and will be asked to contact the organiser.
The final composition of the jury will be announced on the website sometime in October 2012.
// Clause 6 – Prize to the winner:
1st Price : 1 check of 5000 Euro Tax included
If the recipient (award winner) is not present during the price distribution, the organizer commits itself to send the prize at its own expense. The check of 5000 Euros (all tax included) will be sent, no later than January 10th 2013, to the address given by the winner in the submission form. The date of the Froctoberench postal stamp is the official reference date.
The organizing committee will not be held responsible for any delay and/or loss caused by the postal service. This includes total or partial destruction even if accidental.
The check is specified to a name and cannot be attributed to anyone else.
// Clause 7 – Award of the trophy:
The trophy award gala evening: 28 November 2012 in Paris – Porte de Versailles – France, the jury will select the winner from among the 10 nominees and will award a trophy and a 5000 euros (price consists of a sum of 5.000 €) prize to the winner.
The jury’s decisions are final and cannot be appealed.
// Clause 8 – Duties of the Entrants:
Circulation of information: By registering, Entrants give the organisers permission to make public, for the purposes of the “VLS VIDEO MAPPING TROPHY” any information on their entries, to circulate the videos and facilitate communication regarding their projects. The organisers may ask for additional documents for which permission to circulate them will also be requested.
Truthfulness of the information: Entrants agree to only include in their Entry forms truthful and correct information and not to omit any information which would be likely to affect the jury’s decision. The jury reserves the right to check the information provided by the Entrants.
Acceptance of the rules: Entering the “VLS VIDEO MAPPING TROPHY” competition entails unreserved acceptance of these rules.
// Clause 9 – Transfer of rights:
Entrants grant, free of charge, to the Organising Company the rights to use and reproduce the videos for the competition, as well as any documents containing it on any media, without limitation of duration. This provision also covers the public display (video projection) of the projects, at the Heavent exhibition, which takes place on 27, 28 and 29 November 2012 in Paris – Porte de Versailles – France. VLS reserves the right to continue communications relating to the competition after it has finished.
Examples: organisation of interviews, marketing operations, public conferences, communications with journalists). Comments, images, or information can be exploited using any procedures known or unknown at this time and in the following guises:
• Internet/Intranet.
• Publication.
• Press.
• All Multimedia tools.
• All promotional tools.
This permission shall also give the Organising Company the option to change, add or remove the comments, images and information as it sees fit, provided that the essential content is not altered.
Each Entrant declares that:
_They own the patrimonial rights over the project
_Have the permission of the persons identified on the photo(s) presented. Image rights apply from the time the person represented can be identified
_That their work does not infringe the rights of third parties and is not likely to give rise to legal proceedings for counterfeit, infringement of image rights, privacy rights or for any other reason.
// Clause 10 – Intellectual property:
VLS owns all intellectual property rights concerning the “VLS VIDEO MAPPING TROPHY“. Entering the competition does not confer upon the Entrant or their contacts any prerogative over these intellectual property rights. Therefore, they are formally prohibited from changing or adapting on any media whatsoever, by any means whatsoever, or exploiting in any way whatsoever, all or some of the components relating to the competition without the prior written permission of VLS.
// Clause 11 – Computing and freedoms law:
Personal data on the Entrants which is collected by VLS as processing manager or by a trustworthy third party, as a result of the “VLS VIDEO MAPPING TROPHY“, will be used to organise the competition, produce statistics and for communications purposes. The data requested on the pre-registration form or the entry form must be provided. Failure to include the data will only result in the entry being disregarded.
By completing the forms and the related entry form for this competition, Entrants agree, subject to the assertion of their right of opposition under the conditions defined hereafter by French law, that their contact details and any updates made to them may be disclosed to sub-contractors and partners (technical and/or commercial) of VLS.
Entrants may, in accordance with the law (French Data Protection Act, No. 78-17 of 6th January 1978, as amended), access their information, have it corrected, removed or oppose it being disclosed to third parties or it being used for commercial purposes at any time by writing to contact@vlsvideomappingtrophy.com.
_by postal mail to:
Mailing Address: WAYGO
“VLS VIDEO MAPPING TROPHY”
12, rue Vallence père ruby,
Le jardin d’Hestia – Bâtiment B
13008 Marseille – France
http://www.waygo.fr
// Clause 12 – Viewing the rules:
The full rules for the “VLS VIDEO MAPPING TROPHY” can be downloaded and printed directly by the entrant from www.vlsvideomappingtrophy.com.
The rules are filed at the offices of Maître SELARL Petey – Guerin – Bourgeac, Huissiers de justice associés, 221 rue du faubourg Saint Honoré 75008 Paris.
VLS reserves the option to make modifications to the Rules at any time, without prior warning and without being obliged to give a reason for its decision and without its liability being engaged as a result.
// Clause 13 – Cancellation:
VLS reserves the right to cancel the “VLS VIDEO MAPPING TROPHY“. If this happens, the Entrants will be informed as soon as possible. If the competition is cancelled, VLS cannot be held liable in any way and the Entrants shall not be entitled to compensation of any kind.
// Clause 14 – Applicable law:
These rules are subject exclusively to French law.
In the event of a persistent disagreement on the application and/or interpretation of these rules, and if an amicable agreement cannot be reached, any disputes shall be referred to the competent courts of VERSAILLES (france).
Latest version: Regulation of 23 december 2011 (pdf)
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